Before you start adding your first supplies, you may want to prepare by adding categories and tax rates first:
Supply Categories
If you want to create and assign supply categories to your items, you may need to create some first.
NAVIGATE TO: Supplies > Categories > Create New Category > Save Supply Category
Once you have created all of your categories, you also have the ability to rearrange the order by clicking and dragging the grey circle that appears in the right corner of a category when it is hovered over.
Tax Rates
Tax rates for supplies work slightly differently than other core functions of Kiln Fire. For supplies, each item can have its own tax rates. This enables you to have some items that may have tax rates and others (like time in studio) that do not. The tax rate for your supplies will be the tax rate for the location of the studio. You can create your studio’s tax rates by clicking on Studio > Tax Rates. Set up the “default” supply tax rate that will be used for new items.
NOTE: If you make a change to your “Default” tax rates for supplies, it will not automatically be applied to all existing items in Supplies. You would need to go back into each item and edit manually.
Adding Supplies
NAVIGATE TO: Supplies > Manage Supplies > New Item
You name the item, price, description and a photo.
Who Can View:
- Public (no Kiln Fire login)
- Users (those with a Kiln Fire login)
- Members (users with an active membership)
- Point of Sale (studios using the Kiln Fire POS terminal)
- Pickup Items (related to the Kiln Fire Piece Pickup feature and used with Point of Sale).
"Has Variations": Setting ON means that this supply has multiple variations. You can enter the different kinds and prices for this item. This can work well for items like T-shirts which might have variations like Small, Medium, and Large.
Assign Perk(s) on Purchase: Setting ON means that when someone purchases that supply, they receive a specific perk. This will work for Users and Members only, not through the POS or the public. In order to supply, you will need to set up the one to select in Studio > User Perks first.
Self Serve: Setting ON means that someone can pick up the item without the help of an employee (such as a bag of clay that is already sitting out on the shelf and doesn’t require a member to check in with staff after purchasing it). When purchased, this item will automatically be marked as “Picked UP” and go straight to the list of picked up orders you see (Supplies > View Orders > Picked Up Orders).
Available: Setting ON means this item is available now. This can be handy to temporarily turn off an item that should not be available for purchase now, but that you don’t want to delete because it will become available again.
Link Only, Not Listed
Can Purchase Multiple At Same Time: Setting ON means someone can purchase as many of this item as they want.
Track Inventory: Setting ON means you can input how many the studio has of a supply and track how many are left after purchases.
Don’t forget to Save your new Supply Item!
Once you have created all of your items, you also have the ability to rearrange the order by clicking and dragging the grey circle that appears in the top left corner of an item when it is hovered over.