Boost Your Productivity and Profit With Pottery Studio Management Software
You can finally get rid of the clipboards and spreadsheets, and let billing run automatically, without hours of staff time tracking all of the details.
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Piece Tracking & Firing Fees
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Members can snap a photo of their pottery piece, add the basic measurements, and submit it. With credit cards on file for each member, automatic billing can happen weekly, bi-weekly, or monthly.
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Piece Pickups
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Collect pickup info and pieces from one-night classes or events, then mark them as ready to start sending automated reminders to help your studio clear pieces off shelves faster.
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Open Studio Memberships
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Offer open studio memberships and allow members to sign up quickly. Billing happens automatically and reminds members fix credit card payments that didn't go through.
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Supply Purchases
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Allow members and students to buy clay, tools, or other one-off purchases. After a member's credit card is already saved it only takes a moment and makes everyone's lives easier.
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Class Registrations & Payments
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A class purchasing experience designed exclusively for pottery studios. Collect payments, attendee information, and manage your waitlist when classes fill up.
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Wheel & Workspace Reservations
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Allow members to reserve a wheel or workstation in moments from their phone. We make it easy for members to book and simple for staff to manage. No more frustration.
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Private Events
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Earn additional income by booking birthday parties, corporate events, and private lessons easily. Set your schedule and pricing. Collect deposits, approve events, and charge the remaining invoice on the day of the event.
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Kiln Firings
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Stop answering the question "when will the kiln be done?" over and over again! Members can view the Kiln's status, see if their pieces are being fired and be notified when they are ready.
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Member & Class Waitlists
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Easily collect waitlists for classes or open studio memberships. That way you always know who is next on the list and can keep your class or membership roster full.
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Studio Door Unlocking
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Thanks to our integration with Kisi, we can grant members access permissions to unlock studio doors from within the Kiln Fire app when they have an active membership with you.
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In Person Point of Sale
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Keep all of your transactions on a single platform. Using our external credit card reader hardware you can quickly collect in person POS payments with the touch of a card.
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Member Agreements & Student Waivers
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Ensure everyone who comes into your studio is on the same page and has agreed to your member terms or student waiver. Completely customizable to your agreement and terms.
Get started today
Efficiently manage members and billing with Kiln Fire pottery studio management software.
Testimonials
Kiln Fire has solved so many issues we had in the prior five years of operation using generic sales software. When we opened our second studio in Boston, we knew we had to change things.
All other tools out there are made for other mediums; Kiln Fire is designed specifically for pottery studios and our unique ways of operating. It's been a sigh of relief and a big time saver having Kiln Fire as part of our team.
- Gena Mavuli, Create: Art in Community
Kiln Fire has been a total game-changer for our studio. The system just works—it’s easy to use and isn't bloated with features we don't need. It makes class creation quick and immediately integrates with our website.
Best of all, the support is amazing. Jesse and his team are responsive, friendly, and genuinely care about making the software better. They’re constantly rolling out improvements based on what users need. It’s exactly what we hoped for in a studio management tool.
- Henry Yiu, Throw and Build
We had a lot on our plate starting our pottery studio, but the Kiln Fire app has made it incredibly smooth to deal with the typical admin tasks like collecting firing fees, signing up users for memberships, and selling our classes.
What we love most is that our members enjoy using it too! The convenience of adding their pieces for firing fees online has been a game-changer for everyone, and they like adding glaze notes into the app for their own reference. The screen that shows the status of each kiln firing saves us from getting asked the same question over and over again.
- Forma Studio Owners
I really appreciate how intuitive Kiln Fire is. I struggled to find a booking program that met my needs and wasn’t incredibly complicated until I discovered Kiln Fire. I’m an artist! I’m not very tech savvy so it’s really nice to have a booking program that’s easy to use.
- Ashley Grammer, June and Gem Studios
Pricing
Build a Custom Plan For Your Ceramics Studio
Every studio does things differently, we get that. Customize your plan to only use the core features you plan on using.
F.A.Q.
Frequently Asked Questions
What do our users need to download?
Absolutely nothing! This is a web app, (just a website with fancy functionality really). It works on all devices, including mobile phones and desktop computers. You and your users are welcome to add it to their mobile home screen as an "app", or just bookmark it like your favorite website.
Are you planning on making an iOS and Android app?
No, we aren't. And there is an important reason why: this app does billing and collects money for you. If it were in mobile app stores like Apple's iOS App store or Google's Play store, it would be force to collect all money through the app store and surrender up to 30% cut to Apple or Google. We didn't think you would want to lose 30% of your profit.
How do you collect money and handle credit cards?
We use Stripe, one of the leading providers of credit card payments online. You will sign up for your own Stripe account that you own and can log into. Use use Stripe Connect, a program that lets us charge credit cards through Stripe and have it go directly into your account there. The beauty of how Stripe works is that it is totally secure. We can never know a full credit card number on our website, as all credit card information goes directly to Stripe's servers, without touching ours. We can then help you charge those stored credit cards on Stripe servers with an access key, which can be revoked at any time.
Do I have to use Stripe as a billing provider?
Yes, our tool is 100% tied into Stripe's functionality and we cannot use any other billing providers.
Can you handle different currencies?
Yes, we can handle any of the currencies that Stripe allows you to handle through your account. Their support for various currencies depends on the country you are from. We currently only allow you to collect money using a single currency that is configured in your account during set up, though you can charge credit cards of many types and currencies.
Who can log in to the app?
Can I brand the app for my studio?
Yes, you can customize the app visually in a number of different ways. You can upload your logo and choose a primary brand color. This color is used throughout the interface to make it a branded experience. The app features your logo along with all emails that are sent out through the system.
Do we have to use all of the functionality of your app?
Not at all! you pay for what you use. You can choose how many "core" features you are planning on using and will only be billed for those. In addition, there are some non-core features that can also be turned on and off as you wish. If you want to use them you can, but you don't have to. The app will always consist of Users and Receipts, those are the base features that all other functionality extends from.